Automatically Report Certified Payroll
Certified Payroll
What: Contractors and subcontractors working on certain federally funded or assisted projects are required to submit certified payrolls to prove that workers on the project are being paid the minimum prevailing wages as required. The requirements are found at all three layers of government: federal, state and local.
Why: Under the Davis-Bacon and Related Acts (DBRA) and as stipulated in the Code of Federal Regulations, Parts 2 and 5 (29 CFR, Subtitle A), covered contractors must maintain payrolls and basic records and submit certified weekly payrolls.
When: Weekly or as required in the contract or subcontract agreement.
How: Upload Certified Payroll
b. Click “Manage Account” on the Main Menu
c. Click on the submenu item “Manage Certified Payroll”
d. Select Option: “Automatically Upload”
e. Select the “Sheet Type” from Drop-down list
f. Select the populated Certified Payroll sheet to be uploaded
g. Follow the instruction after the upload to finalize the process.
Dated 12-06-2012
The Davis Bacon and Related Acts (DBRA) requires all contractors and subcontractors performing work on federal or District of Columbia construction contracts or federally assisted contracts in excess of $2,000 to pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits for corresponding classes of laborers and mechanics employed on similar projects in the area. The prevailing wage rates and fringe benefits are determined by the Secretary of Labor for inclusion in covered contracts.
In addition to the Davis Bacon Act itself, Congress added Davis-Bacon prevailing wage provisions to approximately 60 laws—"related Acts"—under which federal agencies assist construction projects through grants, loans, loan guarantees, and insurance. (Examples of the related Acts are the Federal-Aid Highway Acts, the Housing and Community Development Act of 1974, and the Federal Water Pollution Control Act.) Generally, the application of prevailing wage requirements to projects receiving federal assistance under any particular "related" Act depends on the provisions of that law.
The U.S. Department of Labor (DOL) has oversight responsibilities to assure coordination of administration and consistency of enforcement of the labor standards provisions of the Davis Bacon and Related Acts. Under this authority, DOL has issued regulations establishing standards and procedures for the administration and enforcement of the Davis-Bacon labor standards provisions. Federal contracting agencies have day-to-day responsibility for administration and enforcement of the Davis-Bacon labor standards provisions in covered contracts for which they are responsibile or to which they provide federal assistance under laws they administer.
Within DOL, the Wage and Hour Division (WHD) is responsible for administration and enforcement of the DBRA.
RECORDKEEPING
Under the Davis-Bacon and Related Acts (DBRA), covered contractors must maintain payrolls and basic records and submit certified weekly payrolls. Although use of Form WH-347 is optional, the form will satisfy the requirements of Regulations, Parts 3 and 5 (29 CFR, Subtitle A), as to payrolls submitted in connection with contracts subject to the DBRA. Records to be maintained include:
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Name, address, and social security number of each employee;
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Each employee's work classification(s);
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Hourly rate(s) of pay (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof);
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Daily and weekly numbers of hours worked;
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http://www.dol.gov/compliance/laws/comp-dbra.htm
(extract from US Department of Labor website ends)
The federal law, the Davis-Bacon Act of 1931, set wage rate requirements on government funded construction projects also referred to as public works projects. This federal law requires that certified payroll be submitted weekly if the project (construction cost) exceeds $2,000.
There are 24 states who follow the reporting requirements of the U.S. Department of Labor - Wage & Hour Division that require the filing of the Federal Form WH-347-Payroll Certification and Form WH-348 - Statement of Compliance.
Many states have their own State Prevailing Wage laws and forms for construction projects funded exclusively with state dollars. The WH-347 will still be required on federally funded projects. These states require the use of their own specialized forms, for projects that are funded exclusively with state monies. These specialized forms are primarily derived from these WH-347 Federal Form.
